Following up on a discussion can be crucial for ensuring everyone is on the same page and for moving forward with an agreement or plan. A well-crafted "As Per Our Conversation Sample Letter" is an excellent tool for this purpose. This type of communication serves as a written record, solidifying what was discussed and agreed upon, and minimising any potential misunderstandings. Let's delve into why these letters are so useful and explore some practical examples.
Why Use an "As Per Our Conversation Sample Letter"?
When you've had a productive chat with someone, whether it's a colleague, client, or supplier, it's easy for details to slip through the cracks. A letter or email that begins with "As per our conversation" acts as a vital confirmation. The importance of having a written record of your discussions cannot be overstated. It provides clarity, avoids assumptions, and offers a reference point should any questions or disagreements arise later. It demonstrates professionalism and attention to detail, building trust and encouraging smooth collaboration.
Here's a breakdown of what these follow-up messages typically include:
- A clear reference to the date and perhaps the context of the conversation.
- A summary of the key points discussed.
- Any decisions made or actions agreed upon.
- Timelines or next steps, if applicable.
- An invitation for the recipient to confirm their understanding or raise any points for clarification.
Consider the following scenarios where an "As Per Our Conversation Sample Letter" is particularly beneficial:
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Confirming Project Details:
Topic Agreed Action Deadline Website Redesign Begin initial mock-ups End of next week Content Strategy Draft outline for blog posts Two weeks from today - Following Up on a Sales Discussion: The ability to summarise proposed solutions and pricing helps solidify the deal.
- Documenting Meeting Outcomes: Ensuring everyone leaves a meeting with a shared understanding of their responsibilities.
- Formalising Agreements: Even informal agreements benefit from a written confirmation.
As Per Our Conversation Sample Letter for a New Project Kick-off
Subject: Following Up: Our Discussion on the New Marketing Campaign Dear [Recipient Name], It was a pleasure speaking with you earlier today regarding the upcoming [Project Name] marketing campaign. As per our conversation, I'm writing to summarise the key points and next steps we agreed upon. We discussed the primary objective of the campaign, which is to [state objective]. We also covered the target audience, [describe target audience], and the key messaging we aim to convey, focusing on [mention key messages]. As agreed, I will begin drafting the initial campaign brief by [date], which will include proposed channels, a preliminary budget, and a timeline. I'll send this over to you for your review by [date]. Please let me know if you have any immediate thoughts or require any further details. Kind regards, [Your Name]As Per Our Conversation Sample Letter for Supplier Agreement
Subject: Confirmation of Our Discussion Regarding [Product/Service] Order Dear [Supplier Contact Name], Thank you for taking the time to speak with me this morning about our requirement for [Product/Service]. As per our conversation, I wanted to confirm the details of our order and the agreed terms. We will be proceeding with an order for [quantity] of [Product Name/Service Description] at the agreed price of £[price] per unit/hour. We also confirmed the delivery date will be [date] to our premises at [address]. Please could you send over a formal quote or order confirmation reflecting these details? If there are any discrepancies or if you require further information from our side, please do not hesitate to get in touch. Sincerely, [Your Name]As Per Our Conversation Sample Letter for Service Improvement
Subject: Following Up: Our Chat About [Specific Service] Feedback Dear [Manager Name], I'm writing to follow up on our conversation from yesterday regarding the feedback on [Specific Service]. As per our conversation, I understand your concerns about [mention the concern, e.g., response times, clarity of communication]. We discussed a few potential solutions, and as agreed, I will be implementing [mention agreed action, e.g., a new logging system for inquiries, a revised template for customer responses] starting next week. I believe this will help us to address the issues we discussed and improve the overall customer experience. I'll report back to you in two weeks on the initial impact of these changes. Please let me know if you have any further suggestions or require any additional support from my end. Best regards, [Your Name]As Per Our Conversation Sample Letter for Job Application Follow-Up
Subject: Following Up - [Your Name] - [Job Title] Application Dear [Hiring Manager Name], Thank you again for speaking with me on [date] regarding the [Job Title] position at [Company Name]. As per our conversation, I wanted to reiterate my strong interest in this role and briefly summarise why I believe my skills in [mention key skills discussed] would be a valuable asset to your team. I enjoyed learning more about [mention something specific you discussed, e.g., the team's current projects, the company's future vision] and I am particularly enthusiastic about the opportunity to contribute to [mention a specific area of contribution]. I look forward to hearing from you regarding the next steps in the hiring process. Please feel free to contact me if you require any further information. Yours sincerely, [Your Name]In conclusion, the "As Per Our Conversation Sample Letter" is a simple yet powerful communication tool. By taking a few moments to document your discussions in writing, you create a clear and actionable record that benefits everyone involved. Whether you're confirming project details, finalising an order, or following up on feedback, these letters ensure that agreements are understood, expectations are managed, and professional relationships are strengthened.